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Dear Academy Members and Friends:

Effective March 1, 2015 - Confidential Personal Information MUST BE OMITTED OR REDACTED from all papers submitted to the Supreme Court (or County Court) for filing. This requirement applies to both paper and e-filed cases.

Confidential Personal Information ("CPI") means:

  • the taxpayer identification number of an individual or an entity, including a social security number, an employer identification number, and an individual taxpayer identification number, except the last four digits thereof;
  • the date of an individual's birth, except the year thereof;
  • the full name of an individual known to be a minor, except the minor's initials; and
  • a financial account number, including a credit and/or debit card number, a bank account number, an investment account number, and/ or an insurance account number, except the last four digits or letters thereof.

Be particularly mindful of these requirements when filing summonses and complaints, particularly those involving minors, and when attaching documents containing CPI (e.g. discovery responses; medical records, bills of particulars; medical authorizations; etc.) to motions that are filed with the Court. The filed documents must be "sanitized" to remove all CPI from the attached documents.

[This is in addition to the existing, more restrictive rules, relating to "sensitive material" contained in documents filed with the Court of Appeals.]

We encourage you and your staff to become familiar with this new rule before it becomes mandatory at the end of this month.

To read the full text of the rule follow this link: http://www.nycourts.gov/rules/trialcourts/202.shtml#05

To read the Chief Administrative Judge's Order follow this link: